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General Information on POE or Penology Officer Examination

Updated: January 27, 2015

Penology Officer Examination General Information
(Scope, Passing Grade, Admission and Application Requirements, Application Permits, and Examination Permits etc.)


A. OBJECTIVE
To establish a Register of Eligibles (RoE) from which certification and appointment to second level ranks in the Bureau of Jail Management and Penology (BJMP) and other functionally related agencies shall be made, provided the eligibles meet the qualifications and other requirements of the positions.

B. TESTING CENTERS (Check on Updated CSE Schedules)



C. QUALIFICATION REQUIREMENTS
                1. Must be a Filipino citizen;
                2. Must be of good moral character;
                3. Must be mentally and physically fit;
                4. Must not have been convicted by final judgment of an offense or crime involving moral   turpitude, or of disgraceful or immoral conduct, dishonesty, examination irregularity, drunkenness or addiction to drugs;
                5. Must not have been dishonorably discharged from military service or dismissed for cause from any civilian positions in the government;
                6. Must have completed a Bachelor’s degree;
                *7. Must not be less than twenty-one (21) nor more than thirty (30) years of age at the                date/time of filing of application;
                *8. Must be at least 5’4” (1.62m) in height for male, and 5’2” (1.57m) for female.
                Admission requirement Nos. 6, 7, and 8 shall be waived for employees of the BJMP who are included in the list submitted to the CSC.

NOTE: 
a. Approval applications may be recalled any time upon discovery of applicant's disqualification, for which the examination fees paid shall be forfeited.

b. Applicants with pending administrative and/or criminal case may take the examination and will be conferred the eligibility if they successfully pass the same. However, this is without prejudice to the outcome of their pending cases. If they are found guilty of grave offenses, their eligibility shall be forfeited based on the penalties stated in the decision and pursuant to Section 52 (a) of the Revised Rules on Administrative Cases in the Civil Service.

c. Those who have already passed the Career Service Examination as well as Bar / Board examinations, and those who were granted honor graduate eligibility pursuant to PD 907 should no longer take the examination.

d. Qualification requirement Nos. 7 and 8 (Age and Height) shall be waived for incumbent employees of the Bureau of Corrections and all Provincial and Sub-Provincial Jails. Same requirements shall also be waived for former penology and correctional service agency employees, provided their applications are endorsed by the BJMP and provided further that they can meet the minimum service requirement pursuant to existing laws.

e. A waiver for height requirement shall be automatically granted to applicants belonging to cultural communities, subject to submission of certification of membership to a cultural community issued by the National Commission on Indigenous People (NCIP) or the National Commission on Muslim Filipinos (NCMF). Otherwise, the height requirement shall apply.


D. APPLICATION REQUIREMENTS

1. Fully accomplished Application Form (CS Form No. 100, Revised November 2012). 

NOTE: The spaces for “Signature of Applicant” and “Right Thumbmark” on the form should be left blank. These shall be accomplished in the presence of the CSC processor.

 2. Four (4) pieces of identical ID pictures with specifications, as follows:
                                a. Philippine Passport size (4.5 cm x 3.5 cm or 1.8 inches x 1.4 inches)
                                b. Colored, with white background
                                c. Taken within three (3) months prior to filing of application
                                d. Printed on good quality photo paper
                                e. In standard close-up shot (from shoulder level up with the head and face                                             occupying at least 80% of the picture and with the name tag positioned at                                           approximately 1 inch or 2.54 cm below the chin)
                                f. In bare face (with no eyeglasses or any accessories that may cover the facial                                       features)
                                g. Showing left and right ears
                                h. Taken in full-face view directly facing the camera
                                i. With neutral facial expression, and both eyes open
                                j. With full and handwritten (not computer-generated) name tag in the format:                                        First Name, Middle Initial, Last Name, and Extension Name (if any) and                                              signature over printed name

3. Original and photocopy of any of the following ID cards, which must be valid (not expired upon filing of application) and contains applicant’s name, clear picture, date of birth, signature, and signature of the authorized head of the issuing agency's current head/authorized representative:
a. Driver’s License
b. Passport
c. PRC license
d. SSS ID
e. GSIS ID
f. Voter’s ID
g. BIR ID (ATM type/TIN Card type with picture)
h. Philhealth ID (must, at the least, contain the applicant's name, clear picture, signature and PhilHealth number)
i. Current Company/Office ID
j. Current School ID (validated for the current school year/semester/trimester)
k. Police Clearance
l. Postal ID
m. Barangay ID

NOTE: Any other ID card not included in the above list shall not be accepted.
               
4. Examination fee of Seven Hundred Pesos (Php 700.00).

OTHER/ADDITIONAL REQUIREMENTS, as applicable:

  • Original and photocopy of Birth Certificate issued/authenticated by the National Statistics Office (for applicants without date of birth in their ID)
  • Certification of Employment issued by the authorized agency official (for incumbent employees of the Bureau of Corrections and of all provincial  and Sub-Provincial Jails)
  • Application Endorsement by the authorized official of the BJMP (for former penology and correctional service agency employees)
  • Certification on the applicant's minimum service qualification issued by the authorized official of the BJMP (for former penology and correctional service agency employees)
  • Certification of membership to a cultural minority issued by the authorized official of the National Commission on Indigenous Peoples, or the National Commission on Muslim Filipinos (for applicants belonging to cultural communities to be able to avail of automatic waiver for height requirement)

E. WHERE TO GET AND FILE APPLICATION FORMS

                The application form is available at any CSC Regional and Field Office or maybe downloaded from the CSC website: www.csc.gov.ph. The application form may be photocopied using legal size bond paper. 
                Applicants are strongly advised to PERSONALLY FILE their applications at the CSC Regional Office (CSCRO), or at any of the concerned CSCRO's Field Offices, where they intend to take the examination.

For easy access, you may download form here.

NOTE:
1. Only applications with a COMPLETE set of application documentary requirements pursuant to Item D hereof must be submitted to the CSC Regional/Field Office

2. Proper attire should be worn during filing of application APPLICANTS SHOULD NOT BE IN SLEEVELESS SHIRT/BLOUSE, OR IN SHORT PANTS, OR IN SLIPPERS.


F. EXAMINATION PERMITS

Examinees shall be informed of their places of examination (school assignment) through the Online Notice of School Assignment (ONSA).

ONSA shall be available via the CSC website www.csc.gov.ph approximately two weeks before examination day. ONSA can also be accessed through the path http://webapp.csc.gov.ph/ExamAssign/ExamAssign.htm.


Examinees are advised to have a print-out of their Notice of School Assignment using ONSA.


If examinees cannot access the ONSA and/or still do not know their school assignment one week before examination day, they should inquire with the CSC Regional/Field Office concerned. A complete directory of CSC Regional/Field Offices nationwide is available at the CSC website www.csc.gov.ph

NOTE:
Examinees, as applicable, are advised to visit and have an ocular inspection of their assigned school a day or two before the examination day to familiarize them with the school's location.

G. EXAMINATION DAY
Examinees should be at their school not later than 7 a.m. on examination day.

Gates of examination venues shall be closed to examinees  at 7:30 a.m.



Examinees should bring the following items:

1. Valid ID card [preferably the one presented durig filing of application; or any of the other ID cards listed under Item D (3) hereof] 
2. Original NSO Birth Certificate (if ID card has no date of birth);
3. Application Receipt;
4. Notice of Assignment (as applicable);
5. Lead pencil/s (No. 1 or 2) and eraser;
6. Ball Pen/s (Blue or Black); and
7. Clear bottled water, or preferred beverage (except alcoholic beverage) placed in clear/transparent container, and/or biscuits or candies, if any, and subject to inspection by the Room Examiner/Proctor.

H. SCOPE OF THE EXAMINATION

General Ability (25%): Verbal, Analytical, Numerical
Specialized Area (75%):
A. Jail Management Concepts and Applications (30%)
                      1. Commitment and Classifications of Inmates/Prisoners/Detainees (5%)
                                 Courts and other Entities Authorized to Commit a Person to Jail
                                 Categories of Inmates
                                 Classification of Prisoners
                                 Classification of Detainees
                                 Inmates Security Classification
                                 Requirements for Commitment
                        2. Reception Procedures, Classification and Disciplinary Boards, and Punishable                                  Acts of Inmates (20%)
                                 Reception Procedures
                                 Classification Board
                                 Disciplinary Board
                                 Disciplinary Punishment for Inmates
                                 Procedures in the Hearing of Disciplinary Cases for Inmates
                                 Punishable Acts
                        3. Treatment of Inmates with Special Needs (5%)
                                Handling Inmates with Special Needs
·         Female
·         Drug Users/Dependents/Addicts
·         Alcoholics
·         Mentally-ill
·         Sex Deviates
·         Suicidal Inmates
·         The Handicapped, Aged, and Infirmed
·         Non-Philippine Citizen Inmates

B. Custodial Concepts and Applications (45%)
                Custody, Security and Control, Emergency Plans, and Movement and Transfer of                             Prisoners and Detainees (35%)
·         Custody, Security, and Control
·         Inmates Count
·         Security Procedures During Meal Service
·         Dining Room Security
·         Mile Censorship
·         Emergency Plans
·         Movement/Transfer of Inmates
·         Cooperation among Jail Wardens on Temporary Detention of Inmates
·         Rules to be Followed During Movement/Transfer of Inmates
                 Inmate’s Rights and Privileges (10%)
·         Rights of Inmates
·         Privileges Allowed for Inmates
·         Modes and Guidelines of Release
C. Inmates Welfare and Development (IWD) Programs (15%)
                IWD Services and Activities
·         Guiding Principles
·         Provisions for Basic Needs
·         Health Services/Activities
·         Livelihood Services/Activities
·         Literacy Services/Activities
·         Cultural and Sports Development/Activities
·         Visitation Services/Activities
·         Paralegal Services/Activities
·         Interfaith Services/Activities
·         Therapeutic Community Modality Program
D. BJMP Administrative Matters (10%)
                   Salient Features of Republic Act No. 6713 – Code of Conduct and Ethical Standards for                     Public Officials and Employees
                 Salient Feature of Republic Act No. 9263 – An Act Providing for the Professionalization of the BFP and BJMP, Amending Certain Provisions of RA 6975
                  Omnibus Rules on Leave



I. PASSING GRADE
To pass the test, an examinee should get a general rating of at least 80.00.

J.RELEASE OF TEST RESULTS

Test results shall be released in 41 days after the examination through posting of the List of Passers in the CSC website www.csc.gov.ph.

K. RESULTING CIVIL SERVICE ELIGIBILITY
The civil service eligibility resulting from passing the Penology Officer Examination shall be called Penology Officer Eligibility.

IMPORTANT REMINDERS
                • No Valid ID, No Examination
                • All personal belongings including cellular phones, digital watches, calculators, books, and all     other electronic gadgets and printed materials must be surrendered to the Room Examiners.
                • Firearms, if any, must also be surrendered to the security guard/designated firearm custodian              at the entrance gate of the testing center.
                • Proper attire should be worn on Examination Day. NOT IN SLEEVELESS SHIRT/BLOUSE, OR IN   SHORT PANTS, OR IN SLIPPERS.

WARNING
                The Civil Service Commission uses a highly reliable system to detect cheats.  Any form of cheating in any civil service examination shall be considered a violation of Republic Act 9416 and any person found  guilty shall be administratively and criminally liable.
                The forms of cheating are, as follows:
                                1. Use of crib sheets or “codigo” containing codes in any form (written on any material                                  or in digital form)
                                2. Impersonation
                                3. Employing a “poste” or a person inside or outside of the examination room who may                                                or may not be an examinee but provides examinees with answers
                                4. Collusion of whatever nature between examinees and examination personnel
                                5. Examinee number switching
                                6. Possession and/or use of fake Certificate of Eligibility
                                7. Such other acts of similar nature which facilitate the passing of examination

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SOURCE: Civil Service Commission

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