2021 Penology Officer Exam (POE) Requirements, Qualifications and Examination Guidelines

 As announced by the Bureau of Jail Management and Penology (BJMP) on their official Facebook page, the Penology Officer Examination (POE) was set on October 10, 2021. The Philippine Civil Service Commission administers the POE in coordination with the Bureau of Jail Management and Penology (BJMP).








UPDATE: 
  • The CSC officially announced the nationwide conduct of the 2021 Penology Officer Examination through Examination Advisory No. 5, s. 2021 dated July 16, 2021. 
  • The Civil Service Commission (CSC) deferred the conduct of the Fire Office Examination (FOE), Penology Officer Examination (POE), and Basic Competency on Local Treasury Examination (BCLTE) scheduled on 10 October. Read here


SCHEDULE


Here is the detailed schedule and period of application for 2021 Penology Officer Examination (POE), courtesy of CSC.

DATE OF EXAMINATION

APPLICATION PERIOD

 

October 10, 2021

 

July 20 21, 2021 -  August 19 20, 2021




Acceptance of applications will be on first-come-first-serve basis and shall be close anytime before the deadline if the CSC Regional/Field office already reached the target number of applicants.




MODE OF APPLICATION PER REGION


NCR – National Capital Region (NCR)
  • Book an appointment via the CSC NCR ONLINE SCHEDULING SYSTEM (OSS) http://www.csc-ncr-oss.rf.gd/
  • "Please be informed that effective 25 July 2021, the Civil Service Commission National Capital Region (CSC NCR), including its Field Offices (FOs), will STOP accepting bookings/appointments for the filing of the FIRE OFFICER EXAMINATION, PENOLOGY OFFICER EXAMINATION AND BASIC COMPETENCY ON LOCAL TREASURY EXAMINATION scheduled on 10 October 2021."

Region 1

Region 2

Region 3
Update: CSC Region 3 said that booking appointments are now closed

Region 4
Update: Booking appointment has been suspended


Region 5 
  • "Application starts on 26 July 2021! Please note that we shall ONLY ACCEPT APPLICANTS FROM THE PROVINCE OF ALBAY and will strictly implement our APPOINTMENT SYSTEM. This is to avoid interzonal movements of examinees as recommended by the Legazpi City Inter-Agency Task Force (IATF)."
  • CSCRO5 website: http://ro5.csc.gov.ph/

Region 6 
  • “Filing of applications at the Aklan, Antique, Capiz, Guimaras, and Negros Occidental Field Offices will be from July 21 to August 20, 2021, subject to their respective appointment/scheduling system, if any. Due to the ECQ status of Iloilo City until July 31, 2021, the CSC Regional Office No. VI in Mandurriao, Iloilo City, and the CSC Iloilo Field Office at Fort San Pedro, Iloilo City, will receive applications for the said examinations starting August 2, 2021, until August 20, 2021, subject to the quarantine classification of Iloilo City and Province.”
  • http://ro6.csc.gov.ph/slider/706-csc-ro-vi-online-appointment-system

Region 7
  • “Please be informed that CSC RO VII is not yet accepting applications for the Fire Officer Exam, Penology Officer Exam and Basic Competency on Local Treasury Examination scheduled on October 10, 2021. This is because we are still waiting for the approval of LGU-Cebu City to hold the said examinations in its jurisdiction taking into consideration the current COVID-19 Pandemic.
  • CSCRO7 website: https://sites.google.com/view/cscro07

Region 8
  • As of August 1, 2021 acceptance of application in the Region has already been closed for all slots.

Region 9
  • “As the health situation remains to be uncertain, the Civil Service Commission (CSC) Regional Office IX has duly CANCELLED ALL TYPES OF EXAMINATIONS for the rest of the calendar year 2021.Among those CANCELLED until further notice include the Fire Officer Examination (FOE), Penology Officer Examination (POE), Ethics-Oriented Personality Test (EOPT), Foreign Service Officer Examination (FSOE), Basic Competency on Local Treasury Examination (BCLTE), Career Service Examination – Pen and Paper Test (CSE-PPT), Intermediate Competency on Local Treasury Examination (ICLTE), Promotional Test and the Pre-Employment Test.”

Region 10
  • “Please be advised that CSCRO X will not yet accept applications on July 21, 2021 until further notice. Including CSCFO Bukidnon, CSCFO Camiguin, CSCFO Lanao del Norte and CSCFO Misamis Occidental.”

Region 11
  • “We would like to inform all interested applicants that the filing of applications for the October 10, 2021 FOE/POE/BLCTE in Region XI (Davao Region) is DEFERRED until further notice. Accordingly, CSCROXI Regional Office and its CSC Field Offices will NOT be accepting applications for these examinations.”

Region 12 
  • "AS OF THE MOMENT, WE REACHED THE QUOTA FOR THE OCTOBER 10, 2021 FIRE OFFICER EXAMINATION (FOE), PENOLOGY OFFICER EXAMINATION (POE), AND BASIC COMPETENCY ON LOCAL TREASURY EXAMINATION (BCLTE). THE APPLICATIONS RECEIVED SHALL BE PROCESSED AND EVALUATED. IN THE EVENT THAT THERE WILL BE APPLICATIONS THAT WILL BE DISAPPROVED, THE SLOTS SHALL BE REOPENED. PLEASE VISIT THE SITE (iwap.cscro12.com) FROM TIME TO TIME FOR POSSIBLE AVAILABLE SLOTS."

Cordillera Administrative Region (CAR)
Update: CSC CAR said that applications are now closed.


Caraga

BARMM
  • "The Civil Service Commission for BARMM announces that this office will not be conducting the following Civil Service Examinations scheduled on October 10, 2021: 1. Fire Officer Examination (FOE); 2.Penology Officer Examination (POE); and 3. Basic Competency Local Treasury Examination (BCLTE)."



OBJECTIVE


To establish a Register of Eligibles (RoE) from which certification and appointment to second level ranks in the Bureau of Jail Management and Penology (BJMP) and other functionally related positions shall be made, provided the eligibles meet the qualifications and other requirements of the positions.






TESTING CENTERS



REGION

TESTING CENTER

I

San Fernando City, La Union

II

Tuguegarao City

III

City of San Fernando, Pampanga

IV

Batangas City

V

Legazpi City

VI

Iloilo City

VII

Cebu City

VIII

Tacloban City

IX

Zamboanga City

X

Cagayan de Oro City

XI

Davao City

XII

Koronadal City


NCR

Quezon City

CAR

Baguio City

Caraga

Butuan City

BARMM

Cotabato City




QUALIFICATION / ADMISSION REQUIREMENTS


All applicants MUST STRICTLY MEET the following qualification requirements:
  • Must be a Filipino citizen;
  • At least 18 years old on the date/time of filing of application;
  • Must be of good moral character;
  • Must have at least graduate from K t0 12 Program, or a high school graduate under the old program;
  • Must be mentally and physically fit;
  • Must not have been convicted by final judgment of an offense or crime involving moral turpitude, or of disgraceful or immoral conduct, dishonesty, examination irregularity, drunkenness or addiction to drugs; and
  • Must not have been dishonorably discharged from military service or dismissed for cause from any civilian positions in the government.

NOTE:

a) The above stated qualifications only pertain to taking the examination and do not necessarily cover appointment to related positions, which require completion of a bachelor’s degree.

b) Approval of applications may be recalled any time upon discovery of applicant’s disqualification, for which the examination fees paid shall be forfeited.

c) Applicants holding dual citizenship under R.A. 9225 (Citizenship Retention and Re-acquisition Act of 2003) may apply for and take the examination upon presentation of original, and submission of a copy of, Certification of Retention/Re-acquisition of Philippine Citizenship from the Bureau of Immigration, and meeting of all the other admission and application requirements for the examination.

d) Applicants with pending administrative and/or criminal cases may take the examination and shall be conferred the eligibility if they successfully pass the same.  However, this is without prejudice to the outcome of their pending cases. If they are found guilty, their eligibility shall be forfeited based on the penalties stated in the decision and on Section 57 (a) of the 2017 Rules on Administrative Cases in the Civil Service.

e) The Bar examination given by the Supreme Court of the Philippines and the Board examinations (requiring completion of at least a bachelor’s degree) given by the Professional Regulation Commission are declared civil service examinations under Republic Act (RA) No. 1080. Accordingly, and under CSC Resolution No. 90-1212, the passers are automatically considered as civil service eligibles. Thus, they may opt not to take the corresponding examination anymore.

Also, the following individuals may opt not to take the examination anymore:

>  Passers of civil service eligibility examinations, as follows:
-  Career Service Examination (Professional level)
- Career Service Examination for Foreign Service Officer (CSE-FSO)

> Grantees of eligibilities under special laws and CSC issuances, as follows:
-  Honor Graduate Eligibility under P.D. 907
- Scientific and Technological Specialist Eligibility under P.D. 997
- Sanggunian Member Eligibility (Second level) under RA No. 10156
- Foreign School Honor Graduate Eligibility under CSC Resolution No. 1302714
- Veteran Preference Rating Eligibility (Professional) under E.O. No. 132, s. 1948 and E.O. No. 790, s. 1982


SEE ALSO: ELIGIBILITY: Classification of Individuals who are exempted from taking the CS Exam


    APPLICATION REQUIREMENTS


    1. Fully accomplished Application Form (CS Form no. 100 Revised September 2016 ).
    NOTE:  Applicants are strongly advised to download the Application Form from the CSC website at www.csc.gov.ph, and print the form using legal size blond paper.

    2. Four (4) pieces of identical I.D. pictures with specifications, as follows:
    a. Passport size (4.5 cm x 3.5 cm  or  1.8 inches x 1.4 inches)
    b. Colored, with white background
    c. Taken within three (3) months prior to filing of application
    d. Printed on good quality photo paper
    e. In standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1 inch or 2.54 cm below the chin)
    f. In bare face (with no eyeglasses, colored contact lens, or any accessories that may cover the facial features; facial features not computer enhanced)
    g. Showing left and right ears
    h. Taken in full-face view directly facing the camera
    i. With neutral facial expression, and both eyes open
    j. With HANDWRITTEN (not computer-generated) name tag legibly showing SIGNATURE OVER PRINTED FULL NAME in the format: First Name,   Middle Initial, Last Name, and Extension Name, if any





    3. Original and photocopy of any of the following I.D. cards, which is preferably valid (not expired on date of filing of application):
    a. Driver’s License/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s License; O.R. alone is not allowed)/Student Driver’s Permit;
      b. Passport;
      c. PRC License;
      d. SSS I.D.;
      e. GSIS I.D. (UMID);
      f. Voter’s I.D./Voter’s Certification;
      g. BIR/Taxpayer’s I.D. (ATM type/TIN card type with picture);
      h. PhilHealth I.D. (must have the bearer’s name, clear picture, signature and PhilHealth number);
      i. Company/Office I.D.;
      j. School I.D.;
      k. Police Clearance/Police Clearance Certificate (with picture);
      l. Postal I.D.;
      m. Barangay I.D.;
      n. NBI Clearance;
      o. Seaman’s Book;
      p. HDMF Transaction I.D.;
      q. PWD I.D.;
      r. Solo Parent I.D.;
      s. Senior Citizen’s I.D.; and
      t. CSC Eligibility Card (note: Implemented only beginning with the May 3, 2015 CSE-PPT).


    NOTE:

    1.      All other I.D. cards not included in the above list shall not be accepted.
    2. As a last resort, expired I.D. card may be presented/submitted during filing of examination application, provided that, the expiry date of the I.D. card is within the preceding months of the year reckoning the date of filing of application.


    4. Examination fee of Seven Hundred Pesos (PhP700.00)



    OTHER/ADDITIONAL REQUIREMENTS, as applicable:
    • Original and photocopy of Birth Certificate issued by the Philippine Statistics Authority, or the Local Civil Registry printed on security paper (for applicants without date of birth in their I.D. card/s)
    • Original and photocopy of Identification Certificate (IC) issued by the Bureau of Immigration (only for applicants holding dual citizenship under R.A. 9225; and applicants recognized as citizens of the Philippines under Sec 1, Article IV of the 1987 Philippine Constitution)




    WHERE TO GET APPLICATION FORM AND HOW TO FILE APPLICATION



    1.  Where to Get the Application Form 
    The application form (CS Form No. 100, Revised September 2016) is available at any CSC Regional/Field Office, or may be downloaded from the CSC website: www.csc.gov.ph. The application form may be photocopied using legal size bond paper.

    Related link: [Download] CS Form no. 100, Revised September 2016

    2.  How to File/Mode of Filing Application 
    Applicants must communicate/coordinate with the CSC Regional Office (CSC RO), or with any of the CSC RO’s Field Offices, where they intend to take the examination regarding the mode of filing the application and the corresponding procedures. A complete directory of CSC ROs and FOs nationwide is available at the CSC website at www.csc.gov.ph.

    Related link: Where to file application form (Contacts and Locations of CSC Regional Offices)?



    TRANSFER OF TESTING CENTER


    Requests for transfer of testing center shall be accommodated within the application period, or not later than five (5) working days after the deadline of filing of application. Strictly, no request for transfer of testing center shall be accepted beyond this period. Hence, applicants are advised to be circumspect and certain in determining the testing center where they intend to take the examination.

    The applicant should submit a written request to the CSC Regional/Field Office where the application was filed, which shall be subject to evaluation by the CSC RO/FO concerned . The written request must indicate the reason for the transfer of testing center, and must be accompanied by supporting evidence as well as a copy of the Application Receipt.

    The written request shall be sent to the CSC Regional / Field Office concerned through email or through courier (e.g., LBC, Lalamove, Mr. Speedy, 2Go Express, Grab Express, JRS Express, DHL Express, J&T Express, etc.). 



    EXAMINATION VENUE


    The CSC shall issue an Examination Advisory on the examination venue/school assignment and other important reminders, including what to bring on examination day. The advisory shall be posted on the main CSC website www.csc.gov.ph; individual websites of the CSC ROs, as applicable; CSC Facebook page at www.facebook.com/civilservicegovph and CSC RO-managed Facebook pages; and other means of publication.

    Related inquiries should be coordinated directly with the CSC Regional/Field Office concerned.

    Note:  Examinees are strongly advised to visit and conduct an ocular inspection of their assigned school/testing venue, as much as feasible, at least one day before the examination day. This is for examinee to be familiar with the school location and its route/direction, the available means of public transport, and particularly the time and motion requirement of travelling from point of origin to the school/testing venue considering the traffic situation. DO NOT SOLELY RELY ON GPS NAVIGATION APPLICATIONS, SUCH AS WAZE AND GOOGLE MAPS, ON EXAMINATION DAY.



    EXAMINEE'S GUIDE / AUDIO VISUAL PRESENTATION (AVP)


    An Examinee's Guide/AVP shall be sent via email to examinees approximately one week before exam day. It shall serve as the orientation/briefing material of examinees on the conduct of the examination.

    It shall contain comprehensive information on the conduct of the examination, including guidelines and procedures to be observed before exam day, on exam day, after exam day, and other concerns, as well as the health and safety protocols in light of the COVID-19 situation.


    HEALTH DECLARATION FORM


    As part of the COVID-19 health protocols, examinees shall be required to accomplish and submit a Health Declaration Form (HDF), which will be available for downloading and printing from the CSC website at www.csc.gov.ph.

    Examinees shall pre-accomplish the HDF not earlier than one (1) day or within 24 hours prior to exam day. The temperature reading will be written only upon going through thermal scanning at the main entrance of the school / testing venue on exam day.


    EXAMINATION DAY

    This part only includes the Important Reminders and the things to Bring on exam day. The comprehensive information on the conduct of the exam shall be contained in an Examinee's Guide as mentioned above.


    IMPORTANT REMINDERS:

    • NO FACE MASK and NO FACE SHIELD, NO ENTRY TO TESTING VENUE and NO EXAM
    • NO ID CARD / DOCUMENT, NO EXAM
    • Be at the testing venue not later than 6:30 a.m.
    • Wear your face mask and face shield and practice physical distancing at all times, unless otherwise allowed.
    •  Wear proper attire on examination day, preferably plain white shirt/tops. SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG PANTS, RIPPED JEANS, and SLIPPERS ARE NOT ALLOWED. Long hair (for both male and female) must be tied into a ponytail.
    • EXAMINEES ARE NOT ALLOWED TO BRING the following items to their seat: cellular phones and any other gadgets, including smart phones/watches and pens/eyeglasses with built-in camera, wristwatches with calculator, books and other forms of printed materials and all other similar items. Prior to occupying their assigned seat, examinees shall be required to deposit said items and all other personal belongings in the designated area.
    Also, examinees are encourage to use transparent bag.
    • Using any aid in answering the test (such as calculators; books, dictionaries and other forms of printed materials; watch calculators; cellular phones, smart phones/watches, tablets and any other gadgets; and all other similar materials/items) is NOT allowed.
    • Bringing the test booklet outside the testing room/venue is strictly prohibited. The examination, or test results, of those found violating this rules shall be cancelled.



    THINGS TO BRING:


    1. I.D. card – preferably the same I.D. card presented during filing of application.

    In case of loss or unavailability of the ID card presented during filing of application, the examinee may present for admission any of the other accepted ID cards for civil service exam listed above, which is preferably valid (not expired);

    Note:
    - Photocopy of ID card, or cellphone photo of ID, shall not be accepted.
    - All other I.D. cards not included in the list under Item D(3) above shall not be accepted.
    - As a last resort, expired I.D. card may be presented for admission, provided that, the expiry date of the I.D. card is within the preceding months of the year reckoning the date of examination (i.e., the expiry date of the ID should only be from 1 January 2021 to 9 October 2021. ID card/s with expiry date before 1 January 2021 shall not be accepted).

    2.  BLACK BALL PEN/S (Note: Examinees must bring their own ball pen/s. Borrowing of ball pen/s is strictly prohibited to prevent cross-contamination.)

    3.  Health Declaration Form (to be downloaded from the CSC website at www.csc.gov.ph)

    4.  Personal alcohol/hand sanitizer (not more than 100 ml in size).


    Note:

    - If ID card has no date of birth, examinees should also bring their original Birth Certificate issued by the Philippine Statistics Authority or the Local Civil Registry.

    - Examinees may opt to bring water or preferred beverage (except alcoholic beverage) placed in a clear/transparent container, and candies/biscuits, which shall be subject to inspection by the Room Examiner/Proctor.



    SCOPE OF EXAMINATION AND OTHER INFORMATION


    1. Scope of Examination

    General Ability (50%):

    Verbal, Analytical, Numerical

    Specialized Area (50%):

    Jail Management Concepts and Applications (15%)

    ▪️ Commitment and Classifications of Inmates/Prisoners/Detainees
    - Courts and other Entities Authorized to Commit a Person to Jail
    - Categories of Inmates
    - Classification of Prisoners
    - Classification of Detainees
    - Inmates Security Classification
    - Requirements for Commitment

    The United Nations Standard Minimum Rules for the Treatment of Prisoners (Nelson Mandela Rules) and Custodial Concepts (45%)

    ▪️ The Nelson Mandela Rules (30%)
    - Guiding Principles of the Nelson Mandela Rules
    - Respect for the Inherent Dignity of Persons Deprived of Liberty
    - Medical and Health Services
    - Disciplinary Measures and Sanctions
    - Investigations of Deaths and Torture in Custody
    - Protection of Vulnerable Groups
    - Access of Legal Representation
    - Complaints and Independent Inspection
    - Training of Staff

    ▪️ Rights and Privileges of Persons Deprived of Liberty (PDL) (10%)
    - Rights and Privileges of PDL
    - BJMP Welfare and Development Programs
    • Therapeutic Community Modality Program
    • Modes and Guidelines of Release of PDL
    • Paralegal Services
    ▪️ Bill of Rights, Article III of the Constitution & Republic Act 9745 or the Anti-Torture Act of 2009 (5%)


    Special Laws and Other Related Laws (40%)

    ▪️ Salient Features of RA 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees)

    ▪️ Salient Features of RA 9263 (An Act Providing for the Professionalization of the BFP and BJMP, Amending Certain Provisions of RA 6975)

    ▪️ Salient Features of R.A. 9729 (Climate Change Act of 2009)

      

    2. Other Information






    PASSING GRADE


    To pass the test, an examinee should get a general rating of at least 80.00.



    RELEASE OF TEST RESULTS


    The List of Passers shall be uploaded/posted on the CSC website www.csc.gov.ph within 41 days after the examination.

    Note: Only the List of Passers posted on the CSC website is official. The CSC does not recognize and is not liable for any other postings on any other websites that are not affiliated with, or are engaged in the unauthorized use of the name of, the CSC.

    Examinees can generate their examination rating through OCSERGS or Online Civil Service Examination Result Generation System which can also be accessed through the CSC website. Generation of examination rating through OCSERGS shall be available approximately 15 days after the posting of the List of Passers, or as indicated in the corresponding issuance/advisory.

    Related link: How to view your examination rating using OCSERGS?


    ISSUANCE OF CERTIFICATE OR CERTIFICATION, OR ELIGIBILITY CARD TO PASSERS


    A Post Examination Advisory shall be released, and posted on the CSC website, containing guidelines, procedures, requirements, schedule, and other information on the issuance of Certificate of Eligibility, or Certification of Eligibility, or Civil Service Eligibility Card, to examination passers.

    Related link: How to claim Certification of Eligibility (CoE)


     RESULTING CIVIL SERVICE ELIGIBILITY


    The civil service eligibility resulting from passing the Penology Officer Examination shall be called Penology Officer Eligibility. It is a second level eligibility, which is specific and appropriate for appointment to second level ranks in the jail management and penology, and functionally related services only, except for ranks under the Philippine National Police. The Penology Officer Eligibility is NOT comparable to the Career Service Professional of Subprofessional Eligibility.

    EXAMINATION ADVISORY



    1. Pre-Examination

    One to two weeks before the examination day, the CSC shall issue an Examination Advisory, which shall carry information for examinees on the following areas:
    • Important reminders
    • School assignment / testing venue
    • Thing to bring
    • Scope of examination and other information
    • Other reminders
    • UPDATES / DEVELOPMENTS regarding the examination, and/or the above mentioned areas
    2. Post-Examination

    Similarly, an Examination Advisory shall be issued to inform the examinees on the release of examination results. As such, the post-examination advisory shall provide details on the following areas:
    • Individual examination result/rating through OCSERGS
    • Issuance and claiming of certificate of eligibility, or certification of eligibility card for passers
    Both the pre-examination advisory and the post-examination advisory shall be posted on the main CSC website at www.csc.gov.ph, official CSC Facebook page at www.facebook.com/civilservicegovph, and other official CSC communication platforms, including individual websites and Facebook pages of the CSC Regional/Field Offices, as applicable.





    W A R N I N G

    The Civil Service Commission uses a highly reliable system to detect cheats.

    Any form of cheating in any civil service examination has been declared criminally and administratively punishable under Republic Act No. 9416. The forms of cheating are, as follows:

    1. Use of crib sheets or “codigo” containing codes in any form (written on any material or in digital form)
    2. Impersonation
    3. Employing a “poste” or a person inside or outside of the examination room who may or may not be an examinee but provides examinees with answers
    4. Collusion of whatever nature between examinees and examination personnel
    5. Examinee number switching
    6. Unauthorized possession / use / reproduction / dissemination of examination-related materials
    7. Possession / use of fake Eligibility
    8. Such other acts of similar nature which facilitate passing the examination

    Bringing the test booklet outside the testing room/venue is strictly prohibited. The examination, or test results, of those found violating this rule shall be cancelled.




    Examination Advisory No. 5, s. 2021




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    1 comment:

    Unknown said...

    how to apply?through online or walk in?

    August 19, 2021 at 3:39 PM

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