2024 Penology Officer Exam (POE) Requirements, Qualifications and Examination Guidelines

The Civil Service Commission (CSC) has already announced the 2024 Calendar of National Civil Service Written Examinations.

As announced, the Penology Officer Examination (POE) was set on June 2, 2024. The CSC administers the POE in coordination with the Bureau of Jail Management and Penology (BJMP).




SCHEDULE

 
Here is the detailed schedule and period of application for 2024 Penology Officer Examination (POE), courtesy of CSC.

DATE OF EXAMINATION

APPLICATION PERIOD

 

June 2, 2024

 

March 4, 2024 - April 3, 2024




Acceptance of applications will be on first-come-first-serve basis and shall be close anytime before the deadline if the CSC Regional/Field office already reached the target number of applicants.




OBJECTIVE


To establish a Register of Eligibles (RoE) from which certification and appointment to second level ranks in the Bureau of Jail Management and Penology (BJMP) and other functionally related positions shall be made, provided the eligibles meet the qualifications and other requirements of the positions.






TESTING CENTERS

 
Applicants must communicate / coordinate with the CSC Regional Office (CSC RO), or CSC Field Office (CSC FO), where they intend to take the examination regarding the available exam slots. A complete directory of CSC Regional and Field Offices nationwide is available at the CSC Website www.csc.gov.ph for reference.
 


REGION

TESTING CENTER

I

San Fernando City, La Union

II

Tuguegarao City

III

City of San Fernando, Pampanga

IV

Batangas City; Pianamalayan, Oriental Mindoro

V

Legazpi City; Masbate City; Naga City, Sorsogon City; Virac,Catamduanes; Daet, Camarines Norte

VI

Iloilo City

VII

Cebu City

VIII

Tacloban City

IX

Zamboanga City, Pagadian City

X

Cagayan de Oro City

XI

Davao City

XII

Koronadal City

NCR

Quezon City

CAR

Baguio City, Tabuk City

Caraga

Butuan City

BARMM

Cotabato City

 
UPDATE: Testing Center Updates


QUALIFICATION / ADMISSION REQUIREMENTS


The POE is open to individuals who meet the following qualification requirements:

  • Must be a Filipino citizen;
  • At least 18 years old on the date/time of filing of application;
  • Must be of good moral character;
  • Must have at least graduated from K to 12 Program, or a high school graduate under the old program;
  • Must be mentally and physically fit;
  • Must not have been convicted by final judgment of an offense or crime involving moral turpitude, or of disgraceful or immoral conduct, dishonesty, examination irregularity, drunkenness or addiction to drugs;
  • Must not have been dishonorably discharged from military service or dismissed for cause from any civilian positions in the government; and
  • Must be at least 1.57m (5'2) in height for male, and 1.52 (5'0) for female.


NOTE:
a) The above-stated qualifications only pertain to taking the examination and do not necessarily cover appointment to the position of Jail Officer 1 or related positions, which require completion of a bachelor’s degree.

b) Approval of applications may be recalled any time upon discovery of applicant’s disqualification, for which the examination fees paid shall be forfeited.

c) Applicants holding dual citizenship under R.A. 9225 (Citizenship Retention and Re-acquisition Act of 2003) and those recognized as citizens of the Philippines under Sec 1, Article IV of the 1987 Philippine Constitution, may apply for and take the examination upon presentation of pertinent document/s and meeting of all the other admission and application requirements for the examination.

d) Applicants with pending administrative and/or criminal cases may take the examination and shall be conferred the eligibility if they successfully pass the same. However, this is without prejudice to the outcome of their pending cases. If they are found guilty, their eligibility shall be cancelled based on the penalties imposed in the decision under existing Civil Service Law and rules [e.g. Section 57 (a) of the 2017 Rules on Administrative Cases in the Civil Service].

e) Individuals who possess the following eligibilities may opt not to take the POE anymore:

1. Career Service Professional Eligibility
2. Career Foreign Service Officer Eligibility
3. RA 1080 Eligibility (Bar, Board exams)
4. Honor Graduate Eligibility under P.D. 907
5. Scientific and Technological Specialist Eligibility under P.D. 997
6. Sanggunian Member Eligibility (Second level) under RA No. 10156
7. Foreign School Honor Graduate Eligibility under CSC Resolution No. 1302714
8. Veteran Preference Rating Eligibility (Professional) under E.O. No. 132, s. 1948 and E.O. No. 790, s. 1982


1. Fully accomplished Application Form (CS Form no. 100 Revised September 2016 ).
NOTE:  Applicants are strongly advised to download the Application Form from the CSC website at www.csc.gov.ph, and print the form using legal size bond paper.

2. Four (4) pieces of identical I.D. pictures with specifications, as follows:
a. Philippine Passport size (4.5 cm x 3.5 cm  or  1.8 inches x 1.4 inches)
b. Colored, with white background
c. Taken within three (3) months prior to filing of application
d. Printed on good quality photo paper (i.e. photo does not peel off)
e. In standard close-up shot (from shoulder level up with the head and face occupying at least 80% of the picture and with the name tag positioned at approximately 1 inch or 2.54 cm below the chin)
f. In bare face (with no eyeglasses, colored contact lens, or any accessories that may cover the facial features; facial features not computer enhanced)
g. Showing left and right ears
h. Taken in full-face view directly facing the camera
i. With neutral facial expression, and both eyes open
j. With HANDWRITTEN (not computer-generated) name tag legibly showing SIGNATURE OVER PRINTED FULL NAME in the format: First Name,   Middle Initial (if any), Last Name, and Extension Name (if any)

3. Original and photocopy of any of the following accepted  I.D. cards for civil service exams:

a. Driver’s License/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s License; O.R. alone is not allowed) / Student Driver’s Permit;
b. Passport;
c. PRC License Card;
d. SSS I.D. Card;
e. GSIS I.D. Card (UMID);
f. Voter’s I.D. Card / Voter’s Certification;
g. BIR/Taxpayer’s I.D. Card (ATM type/TIN card type with picture);
h. PhilHealth I.D. Card (must have the bearer’s name, clear picture, signature and PhilHealth number);
i. Company / Office I.D. Card;
j. School I.D. Card;
k. Police Clearance / Police Clearance Certificate (with picture);
l. Postal I.D. Card;
m. Barangay I.D. Card;
n. NBI Clearance;
o. Seaman’s Book;
p. HDMF Transaction I.D. Card;
q. PWD I.D. Card;
r. Solo Parent I.D. Card;
s. Senior Citizen’s I.D. Card;
t. CSC Eligibility Card; or
u. Philippine Identification (PhilID) Card.
  
NOTE:

1.  All other I.D. cards not included in the above list shall not be accepted.

2. As a last resort, expired I.D. card may be presented/submitted during filing of examination application, provided that, the expiry date of the I.D. card is within the CY 2024

4.   Examination fee of Seven Hundred Pesos (PhP700.00)



OTHER/ADDITIONAL REQUIREMENTS, as applicable:
  • Original and photocopy of Birth Certificate issued by the Philippine Statistics Authority, or the Local Civil Registry (only for applicants without date of birth on their I.D. card/s)
  • Original and photocopy of Identification Certificate (IC) issued by the Bureau of Immigration (only for applicants holding dual citizenship under R.A. 9225); and applicants recognized as citizens of the Philippines under Sec 1, Article IV of the 1987 Philippine Constitution)


WHERE TO GET APPLICATION FORM AND HOW TO FILE APPLICATION


1.  Where to Get Application Form

The application form (appropriate/applicable CS Form No. 100) is available at any CSC Regional/Field Office, or may be downloaded from the CSC website: www.csc.gov.ph. The Application Form may be printed/reproduced using legal size bond paper.


2.  How to File / Mode of Filing Application

Applicants must communicate/coordinate with the CSC Regional Office (CSC RO), or  CSC Field Office, where they intend to take the examination regarding the mode/s of filing application and the corresponding procedures. A complete directory of CSC ROs and FOs nationwide is available at the CSC website at www.csc.gov.ph for reference.

Some offices will accept walk-in applicants while other offices are thru online. We have compiled links to the corresponding CSC Regional Offices’ website:



TRANSFER OF TESTING CENTER

 
Requests for transfer of testing center may be permitted under certain meritorious cases (e.g., transfer of residence / workplace), subject to the evaluation of the CSC RO / FO concerned. Such request shall be made in writing and submitted not later than five (5) working days after the deadline of filing of application or by April 11, 2024. 
 
The written request must: 
  • indicate the reason for the transfer of testing center;
  • be accompanied by supporting evidence and a copy of the Application Receipt;
  • be sent to the CSC RO/FO where the exam application was filed, through email, or courier.
Strictly, no request for transfer of testing center shall be accepted beyond said period. Hence, applicants are advised to be circumspect and certain in determining the testing center where they intend to take the examination.


SCOPE OF EXAMINATION


General Ability (50%):
 
1.Verbal
2. Analytical
3. Numerical

Specialized Area (50%), distributed as follows:

1. Jail Management Concepts and Applications (7.5%)

▪️ Commitment and Classifications of Inmates/Prisoners/Detainees
- Courts and other Entities Authorized to Commit a Person to Jail
- Categories of Inmates
- Classification of Prisoners
- Classification of Detainees
- Inmates Security Classification
- Requirements for Commitment

2. The United Nations Standard Minimum Rules for the Treatment of Prisoners (Nelson Mandela Rules) and Custodial Concepts (22.5%)
 
▪️The Nelson Mandela Rules (15%)

- Guiding Principles of the Nelson Mandela Rules
- Respect for the Inherent Dignity of Persons Deprived of Liberty
- Medical and Health Services
- Disciplinary Measures and Sanctions
- Investigations of Deaths and Torture in Custody
- Protection of Vulnerable Groups
- Access of Legal Representation
- Complaints and Independent Inspection
- Training of Staff

▪️ Rights and Privileges of Persons Deprived of Liberty (PDL) (5%)
- Rights and Privileges of PDL
- BJMP Welfare and Development Programs
  • Therapeutic Community Modality Program
  • Modes and Guidelines of Release of PDL
  • Paralegal Services
▪️ Bill of Rights, Article III of the Constitution & Republic Act 9745 or the Anti-Torture Act of 2009 (2.5%)
 

3. Special Laws and Other Related Laws (20%)

▪️ Salient Features of RA 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees)
▪️ Salient Features of RA 9263 (An Act Providing for the Professionalization of the BFP and BJMP, Amending Certain Provisions of RA 6975)
▪️ Salient Features of R.A. 9729 (Climate Change Act of 2009)
 
 
 

PASSING GRADE


To pass the test, an examinee should get a general rating of at least 80.00.
 


TARGET RELEASE OF TEST RESULTS


The List of Passers shall be uploaded/posted on the CSC website www.csc.gov.ph by 14 July 2024.
Note: Only the List of Passers posted on the CSC website is official. The CSC does not recognize and is not liable for any other postings on any other websites that are not affiliated with, or are engaged in the unauthorized use of the name of, the CSC.
Examinees can generate their examination rating through OCSERGS or the Online Civil Service Examination Result Generation System, which can also be accessed through the CSC website by 21 July 2024 or as indicated in the corresponding issuance / advisory.


 RESULTING CIVIL SERVCE ELIGIBILITY

 
The civil service eligibility resulting from passing the Penology Officer Examination shall be called Penology Officer Eligibility. It is a second level eligibility, which is specific and appropriate for appointment to second level ranks under the uniformed service in the jail management and penology, functionally related services only, except for ranks under the Philippine National Police. The Penology Officer Eligibility is NOT comparable to the Career Service Professional or Subprofessional Eligibility.





W A R N I N G

The Civil Service Commission uses a highly reliable system to detect cheats.

Cheating refers to any act or omission before, during, or after any civil service examination that will directly or indirectly undermine the sanctity and integrity of the examination. Any form of cheating in any civil service examination has been declared criminally and administratively punishable under Republic Act No. 9416 and its implementing Rules and Regulations. Cheating comes in forms such as, but not limited to, the following:
1. Use of crib sheets or “codigo” containing codes in any form (written on any material or in digital form)
2. Impersonation
3. Employing a “poste” or a person inside or outside of the examination room who may or may not be an examinee but provides examinees with answers
4. Collusion of whatever nature between examinees and examination personnel
5. Examinee number switching
6. Unauthorized possession / use / reproduction / dissemination of examination-related materials
7. Possession / use of fake Eligibility
8. Such other acts of similar nature which facilitate passing the examination
Bringing the test booklet outside the testing room/venue is strictly prohibited. The examination, or test results, of those found violating this rule shall be cancelled.
 
Moreover, the CSC strongly denounces and strongly discourages the act of sharing and disseminating test questions and the suggested answers thereto, including sharing and posting  the same online such as in social media applications and other platforms, and such other means that tend to directly to indirectly undermine or threaten sanctity and integrity of the Civil Service examinations.

One to two weeks before the examination day, the CSC shall issue an Examination Advisory, which shall carry information for examinees on the following areas:

  • Important reminders
  • School assignment / testing venue
  • Thing to bring
  • Scope of examination and other information
  • Other reminders
  • UPDATES / DEVELOPMENTS regarding the examination, and/or the above mentioned areas




Examination Announcement No. 2, s. 2024





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